WHAT YOU NEED TO KNOW BEFORE YOU REGISTER!

FWCC 2008 Annual Meeting • April 3-6, 2008 • Morgantown, Indiana

VENUE    back to top

The Annual Meeting will be held at the Waycross Episcopal Camp and Conference Center in Morgantown, IN. Meetings, lodging and meals will all take place at this site. There are three levels of accommodation and pricing. We will try to accommodate everyone in their preferred type of housing. Transportation between the Indianapolis International Airport and the conference site will be arranged.

Waycross Episcopal Camp and Conference Center is located about 20 miles northeast of Bloomington, in Brown County. Please note that there is no cell phone service at the camp. Friends can bring phone cards to use in one of the eight phones at the site. Phone cards will be available for purchase at the camp ($1.00/35 minutes domestic calls; 18-28 minutes outside the US.) The camp offers free wireless service for those bringing laptops. Messages for those attending the Annual Meeting can be left at 812-597-4241.

LODGING AND MEALS    back to top

The package plan includes room and board for those staying overnight. Please note that there are three levels of housing, and you need to bring or rent linens for two of the housing options. The conference center charges day rates for anyone coming for one day or part of a day. Every reasonable effort will be made to accommodate special dietary needs.

If you want The Conference Managers to assign you a roommate, please indicate that on the registration form.

Waycross Camp charges a fee for all who come to the camp, regardless of length of stay.

REGISTRATION    back to top

Dave and Kathy of The Conference Managers, TCM, in Bismarck, ND will handle all reservations and questions about hotel arrangements, via mail, phone, fax or online. Their phone and fax number is 1.888.310.8900. Their email address is .

• register online here or
• download a printable registration form in case you prefer to mail it in.

REGISTRATION DEADLINE    back to top

is Monday, MARCH 10, 2008.

CANCELLATION POLICY    back to top

Any cancellation received after March 24th, 2008 will result in a $100 cancellation fee.

GETTING THERE    back to top

By air

The nearest airport is Indianapolis International Airport, about 40 miles north of the camp. Transportation to/from the airport and the camp will be provided through a combination of buses, vans and local Friends. A fee of $30 per person will cover all transportation needed to get from the airport to Waycross, and back.

By bus or train

Both Amtrak and Greyhound serve Indianapolis and they are located in the same downtown station. Transportation to the conference site for those arriving by train or bus will be arranged as for air travelers.

By car

Driving directions can be found on Waycross Camp’s website at www.waycrosscamp.org/way_directions.html

Travel Agent

For assistance with travel arrangements we recommend contacting Ridgeway Travel in Lancaster, PA. They can be reached at 800.233.0032 (from within the USA) or 717.394.7000 (from outside the USA). Their fax number is .717.394.7408, and the email address is .

DOCUMENTS IN ADVANCE    back to top

Documents in advance will be posted online at this website approximately one month before the meeting. Only those requesting paper documents in advance will receive these by mail. There is a place for you to indicate this when you register. You can also call the office at 215.241.7250, fax us at 215.241.7285, or email us at .

DISPLAY TABLES    back to top

Please indicate on the registration form whether you require table space.

COMMITTEE MEETINGS    back to top

The COAL Executive Committee will meet on Tuesday, April 1st in closed session at Community Friends Meeting in Cincinnati. The COAL General Assembly will meet on Wednesday April 2nd at Waycross. Most FWCC standing and administrative committees meet on Thursday approximately from 9 am – 5 pm, though a few will meet Wednesday evening. Check the “Annual Meeting at a Glance” (81 KB PDF) preliminary schedule for dates and times, or check with the committee clerk. Friends involved in committees are encouraged to arrive at Waycross by Wednesday afternoon or evening. Some committee meetings are open to new representatives and other visitors; the list of closed and open meetings will be included on the final program. All Friends are encouraged to attend open committee meetings to learn about their work.

FOR THOSE NOT INVOLVED IN COMMITTEE MEETINGS    back to top

Some of the FWCC committee meetings on Thursday are open to anyone for all or part of the time that they meet. Information on which meetings are open, and the times, will be on the final program.

At 3:00 pm on Thursday a program for Friends new to FWCC, and new representatives, will be offered. All are welcome.

OPENING SESSION    back to top

The opening session is Thursday, April 3rd at 7:15 pm following dinner. Afterwards Friends will meet in their small worship groups.

POST-ANNUAL MEETING EXCURSION OPTIONS    back to top

Regional tour opportunities are being planned by local Friends. Please note your interest in any of these excursions when you register. Details of each option will be forthcoming. Plans as of now include the following:

• Earlham School of Religion’s Willson Lectures, April 7-8, 2008, Richmond, IN. This is a series of three lectures on the topic of interfaith dialogue, led by Ann Riggs (see biography). A member of Baltimore YM, Ann is the Associate General Secretary for Faith and Order, National Council of Churches. $150 per person will cover transportation from Morgantown to Richmond, housing, breakfast and lunch, and transportation to airports from Richmond. ESR is offering five need-based scholarships
• Friends Historical tour in southern Indiana. Includes a visit to five historical meetinghouses (including an old Hicksite meetinghouse where a split took place) and a visit to one of the area caverns (a geological phenomenon common in the region). The tour would end at the latest on Monday.
• Greenfire Farm sustainable community near Athens, Ohio. Learn about this community and their educational programs. A one or two day program can be arranged for before or after annual meeting based on interest. Food and housing will be provided at a modest cost. Transportation to Ohio is not included, but carpooling may be possible.
• Self guided tour opportunities in several parts of Indiana, full of history both for Friends and the wider US society. Information and routes will be provided in advance.
  For information on any of these options, please contact Susan Lee Barton at or 765.939.1449.

PHONE NUMBERS AND WEBSITES TO REMEMBER    back to top

Begin Registration Now